Bylaws, procedures, request for documents

First to address Nyle Head as the reelected President of the Board. I would like to address some Bylaws, Policies and Procedures that you, as President have neglected.

Harassment- Nyle you have allowed verbal harassment at every meeting that has involved discussion of the road improvement project. It is your duty as President to set the tone at meetings and never allow this to happen.

Nomination of new Board members- The advertisement is to be posted by September 1st and the letters of interest received by November 1st, this policy was also ignored in the recent Board opening.

Annual reports-each officer is to do reports annually- the report that you are required to do by calendar year is a summary of each years activities. If you have done these reports I am unable to find them.

Under “contracting” it is states that all projects over $10,000 must use competitive bidding. Has competitive bidding been used for your proposed Otta Seal Project?

ORS 297.425,435,445

This states that the Board appoints a property owner that is not a member of the board to confirm the annual balance sheet and cash flow are in order and reflect the proposed budget.

First, who did the Board choose to do this task for the previous 3 years? And second, I would suggest the person doing this task should not have been a part of the road improvement committee or in cahoots with the Board in any way. I would like to be assigned to this task.

Lastly, I am making a formal records request to the Secretary: per ORS-192.610-695 you have 5 days to respond to my request and 2 weeks to provide the records.

I request to see all monthly balance sheets and cash flow with attached invoices and receipts to all bank statements from 2019 to current.

Thank you for your prompt attention.

Shiela Gannon